Virtual, Inc.
  • Nashville, TN, USA
  • Hourly
  • Full Time

WANTED: The Client Coordinator will work with the team to provide exceptional service to Virtual's clients and applicants by processing assigned applications following contract guidelines, and responding to client and applicant inquiries in a professional and timely manner. Also, work on any special projects that the team needs to complete on an as needed basis. This is a remote position, but can also work out of our Nashville, TN office.


We're committed to DRIVING CLIENT SUCCESS and EXCELLENCE EVERYWHERE to enable our clients to make their mark on the world. Here's how you will help us do that:

  • Process assigned applications within defined Service Level Agreements.
  • Review documents for eligibility as needed, following documented processes and requirements.
  • Generate responses to candidates regarding application discrepancies.
  • Prepare and mail exam admission materials as needed.
  • Process score reports and notices.
  • Promote positive Virtual's experience with all clients and candidates.
  • Maintain coordinator instruction manual and edit as needed.
  • Review Customer Service FAQ's for assigned profession(s) on a monthly basis for accuracy.
  • Respond to candidate inquiries in accordance with instructions in the Customer Service FAQ's, PCS website, and coordinator manual.
  • Respond to all phone calls and emails within one (1) business day and log interaction in the PCS system.
  • Assist associate coordinator with phone coverage as needed to help ensure call abandonment rate stays below 15% of total calls.
  • Review websites for assigned professions on a monthly basis for accuracy.
  • Handle documents considered confidential in a secure manner.
  • Maintain an organized and clean workplace.
  • Other duties may be assigned.

We all have a hand in creating a COMPANY WE LOVE by LEADING THROUGH OUR VALUES and fostering a culture that empowers and rewards its employees. You will:

  • Represent Virtual's core values of innovation, service excellence, empowerment, respect, teamwork, generosity, fun and trust.
  • Exemplify our servant leadership philosophy every day by building trust, serving first, and acting as one team.
  • Actively participate in company-sponsored committees, events and initiatives geared toward engagement, development, and fun!

As our next Client Coordinator, you will bring:

  • 1-2 years customer service experience
  • Excellent customer service and interpersonal skills
  • Computer proficiency, specifically with MS Office Suite
  • Professional phone manner
  • Internet service if working remotely

About Virtual Inc:  

Headquartered in Wakefield, MA with offices in Nashville, TN, Reston, VA, and Ottawa, ON, Virtual also brings together a remote workforce from all over North America. Founded in 1999, Virtual's innovative and inclusive culture is the driving force behind our success and continued growth.

Our Virtual Team is made up of passionate professionals who understand the needs of associations, standards organizations, consortia, startup advocacy groups, and professional societies. The expertise within the Virtual team enables our clients to achieve their goals and make a mark on the world. Virtual's global clients include organizations led by Google, Facebook, Microsoft and more. We also service organizations that are tackling some of the biggest challenges in the world today, from eating disorders, to space travel to noise pollution.

We are proud to be recognized in the Best Places to Work list, twice! Living our values on a day-to-day basis is real. Not just a poster on the wall. Virtual's core values include trust, respect, inclusion, innovation, service excellence, empowerment, teamwork, generosity, and fun.

Virtual, Inc.
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