Virtual, Inc.
  • Wakefield, MA, USA
  • Hourly
  • Full Time

Virtual Inc. is looking for an Accounting Coordinator! Must be an adaptable team player who thrives in a fast-paced environment with a high level of urgency and detail. Are you ready to kickstart your career in an organization that is values driven and is making a mark on the world through it's amazing clients? If this sounds like a good fit for you, keep reading on!


We're all about flexibility! This position is hybrid, with the expectation that you will be in the Wakefield, MA office one day per week on a regular basis, and as needed when other business or office events are coordinated. No travel required.


We're committed to DRIVING CLIENT SUCCESS and EXCELLENCE EVERYWHERE to enable our clients to make their mark on the world. Here's how you will help us do that:

  • Perform Accounts Receivable activities including creating customer invoices and responding to customer inquiries.
  • Process credit cards for multiple clients.
  • Receive checks into financial software, scanning checks for deposit, mailing if needed.
  • Access online payment gateways and merchant accounts.
  • Handle deposits and refunds and communicate payment details to membership colleagues.
  • Handle foreign currency conversions.
  • Assist with collection activities.
  • Work with various financial software tools.
  • Assistance with client year end audits as required.
  • Work with client online registration systems, payment portals, and PO systems.
  • Mentor accounting interns.
  • Assist with creation of reports as needed for clients and the Accounting team.

We all have a hand in creating a COMPANY WE LOVE by LEADING THROUGH OUR VALUES and fostering a culture that empowers and rewards its employees. You will:

  • Represent Virtual's core values of innovation, service excellence, empowerment, respect, teamwork, generosity, fun and trust.
  • Exemplify our servant leadership philosophy every day by building trust, serving first, and acting as one team.
  • Actively participate in company-sponsored committees, events and initiatives geared toward engagement, development, and fun!

As our next Accounting Coordinator, you will bring:

  • Minimum of 1-3 year(s) of experience dealing with Accounts Receivable or Accounts Payable, preferably both
  • Bachelor's degree or be finishing a bachelors in a related field
  • Experience with MS Excel
  • Experience with QuickBooks (preferred)
  • A strong team player attitude
  • Excellent interpersonal skills and a collaborative attitude
  • Customer service experience with excellent communication skills, both written and verbal
  • A detail-oriented mind with an ability to work in a fast paced and deadline driven environment
  • Ability to manage multiple priorities and stay organized
  • Confidentiality of sensitive client data

About Virtual Inc:  

Our Virtual Team is made up of passionate professionals who understand the needs of associations, standards organizations, consortia, startup advocacy groups, and professional societies. The expertise within the Virtual team enables our clients to achieve their goals and make a mark on the world. Virtual's global clients include organizations led by Google, Facebook, Microsoft and more. We also service organizations that are tackling some of the biggest challenges in the world today, from eating disorders, to space travel to noise pollution.


Headquartered in Wakefield, MA with offices in Nashville, TN, Reston, VA, and Ottawa, ON, Virtual also brings together a remote workforce from all over North America. Founded in 1999, Virtual's innovative and inclusive culture is the driving force behind our success and continued growth.


We are proud to be recognized in the Best Places to Work list, twice! Living our values on a day-to-day basis is real. Not just a poster on the wall. Virtual's core values include trust, respect, innovation, service excellence, empowerment, teamwork, generosity, and fun.

Virtual, Inc.
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